- Complete online purchase request form. This form will generate request for approval from account holder.
- The accounting team (A-Team) will receive a copy and check for appropriate use of custodial card.
- One approved, all custodial card holders will receive a copy both to confirm that the purchase has been approved, but will check for appropriate use of a custodial card.
- Purchaser will check out the custodial card from one of the card holders:
- Admin: Jennifer ($5,000 per purchase limit, $25,000 monthly limit, full hospitality)
- Clark: Bill ($5,000 per purchase limit, $25,000 monthly limit, full hospitality)
- Aylesworth: Joe & Connie ($5,000 per purchase limit, $25,000 monthly limit, full hospitality)
- The purchaser will return p-card, receipt and approval in timely manner (same day when possible, next business day when not) to the custodian.
- The card holder gives receipts and approvals to the reallocator.
If you are purchasing any food or beverage, you must fill out and submit an Official Function Form with your receipt(s) to the Custodial card holder/A-Team.