1. Complete online purchase request form and select “Yes” to the p-card question.
  2. Obtain director approval from the director responsible for the account selected. The director should only approve if this is an appropriate use of a p-card.
  3. The accounting team (A-Team) will receive a copy and check for appropriate use of a p-card.
  4. One approved, all p-card custodians will receive a copy both to confirm that the purchase has been approved, but will check for appropriate use of a p-card.
  5. Purchaser will check out the p-card from one of the custodians:
    • Admin: Jennifer ($5,000 per purchase limit, $25,000 monthly limit, full hospitality)
    • Clark: Bill ($5,000 per purchase limit, $25,000 monthly limit, full hospitality)
    • Aylesworth: Joe & Connie ($5,000 per purchase limit, $25,000 monthly limit, full hospitality)
  6. The purchaser will return p-card, receipt and approval in timely manner (same day when possible, next business day when not) to the custodian.
  7. The card holder gives receipts and approvals to the reallocator.